Corporate Travel Coordinator
Audia
Summary
The Corporate Travel Coordinator will arrange business travel for employees, identifying the most cost-effective and efficient travel arrangements and making necessary reservations for accommodations.
Responsibilities include, but are not limited to:
- Coordinate travel for owners and employees, and when necessary customers and vendors, and make arrangements/reservations for air travel, hotel accommodations, dining reservations, ground transportation
- Proactively track flights for delays and cancellations and help travelers find alternative arrangements
- Track and maintain company travel issues as they occur and see them through to closure
- Monitor travel policy compliance
- Maintain owner and employee history of travel-related preferences (likes/dislikes, airline and hotel membership numbers, dietary restrictions)
- Serves as travel contact for remote Company-sponsored events, to coordinate travel needs for remote event participants and support staff
- Assists in day-to-day processing and tracking of remote event travel logistics
- Liaises with Production Management and Legal to finalize hotel contracts
- Researches and compares available travel and hotel accommodations to identify the best available option for each travel need
- Prepares travel itineraries and distributes travel arrangements and schedules to all appropriate employees
- Obtains approval from leadership for travel requests and expenses that exceed established limits
- Advises travelers of and assists with any need for specialized travel documents such as visas or passports
- Processes reimbursements for travel expenses
- Performs other related duties as assigned
Recommended Qualifications
- High School Diploma or Degree
- Strong working knowledge of the travel industry
- Must be familiar with the reservations systems and schedule modes of transportation such as airline and passenger trains, as well as hotel accommodations and ground transportation, globally
- Capture all travel-related costs and input them into the costing module
- Must be able to work evenings and weekends during certain travel engagements
- Excellent verbal and written communication skills
- Excellent decision-making skills with the ability to assess multiple options and to identify the best choice to serve a specified goal
- Excellent organizational and attention to detail
- Proficient with Microsoft Office Suite or related software